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The Convocation of Episcopal Churches in Europe

welcomegrant

Grant Guidelines

Posted by Chief Welcoming Officer of The Convocation on

CONVOCATION REFUGEE GRANT PROGRAM (CRGP)

Grant Guidelines for 2022-2023

 

Thematic Focus

The 2022 and 2023 Convocation Refugee Grant Program (CRGP) will focus on migration and integration by fostering self-sufficiency, integration and well-being for refugees and asylum seekers.

Geographic Focus 

Continental Europe

Purpose of the Grant

Grants are intended to support new initiatives for responding to the needs of refugees in the areas served by congregations, or to strengthen existing programs with clear possibilities for growth.

An expectation of the CRGP review committee is that the program in view will not only improve the lives of refugees but in some way change the lives of participating congregations, making them more aware, more responsive, and more engaged with the needs of the most vulnerable.

Eligible Applicants

This program of grant support is open to all Anglican congregations in Europe. This includes congregations of:

Grants will not be made to individuals or to parachurch organizations. 

Grants will not be awarded to support operational costs of congregations.

Terms
  • Applications will be considered on a rolling basis, from September of 2022 through September of 2023.
  • Applications may request for grant support of up to 10.000 EUR per year, renewable for a second year. Exceptional circumstances may justify a higher request. 
  • Congregations of the Convocation must have submitted the previous year’s Parochial Report to be considered eligible.
  • Congregations awarded grants will be expected to: 
    • complete detailed interim reports on project performance and finances on a regular basis during the year.
    • complete a detailed final report on performance, finances, and achievements at the conclusion of the project.
    • designate at least one representative to take part in an occasional Community of Practice Webinar provided by Episcopal Relief and Development (ERD) and the Convocation of Episcopal Churches in Europe (CECE). 
    • Acceptance of a grant constitutes a commitment to reporting and participation in the Community of Practice program.

 

Prepare to Apply

Application Drafting

To assist in filling the online application form, we have created a template for drafting your application, found on the Convocation website here. Please note: only submissions made via the online form will be considered by the CRGP review committee.

Template for Creating Application Draft

Budget Documentation

The template required for the budget document submission is found on the Convocation website here. Please note: only submissions made via the online form will be considered by the CRGP review committee.

Template for Itemized Budget

Budget TEmplate Instructions:
  • tailor this budget as needed (i.e. add or remove budget lines and sections as needed)
  • the currency indicated in the budget must be listed in Euros.
  • all text marked between asterisks -- *text* -- indicates what should be input in this space. All asterisks must be removed before submission.
  • please make sure that your Budget aligns with the funding period as indicated in the project application
Budget FORMATTING AND SUBMISSION
  • delete empty budget lines and sections before submission.
  • format cells to remove unnecessary spacing.
  • make sure all formulas are correct!! If you delete or add lines/sections, be sure that the formulas are including these.
  • delete the 'GENERAL/ FORMATTING AND SUBMISSION' table before converting to PDF!
  • SAVE AS PDF  -- make sure no text is cut off and that the file is only one page wide.
  • Name this PDF "Congregation_ProjectTitle_Budget", whereby "Congregation" is the name of your congregation, "ProjectTitle" is the name of your Project/Initiative and "Budget" indicates that it is the Finance Plan referring to your project Proposal.
  • Upload the PDF in your Application Form

Asset Mapping [optional, recommended]

The template  for submitting the optional Asset Mapping Worksheet is found on the Convocation website here. Please note: only submissions made via the online form will be considered by the CRGP review committee.

Template for Asset Mapping Worksheet

Bishop's Letter of Support {All Non-CECE Anglican Congregations]

The template suggested for submitting the Bishop’s Letter of Support, which is required for congregations which are not members of the Convocation of Episcopal Churches in Europe, is found on the Convocation website here.

Template for Bishop's letter of support

Please note that the file must be uploaded at the same time and in the same online form as your application; your congregation's Bishop should return this signed document directly to the applicant for submission. Only submissions made via the online form will be considered by the CRGP review committee.

 

HOW TO APPLY

Applicants are required to complete their application form online via the link provided. Only submissions made via this online form link will be considered.

Official Application Form

Every successful application must include:

For congregations which are not part of the Convocation:

Optional and Recommended: applicants may also upload:

  • A completed Asset Mapping Worksheet, from the template provided (uploaded as PDF)
  • Letters of support from other partners in the project (uploaded as PDFs)

  

general guidance on Grant Application Submissions
Acceptable languages for applications

All application materials should be written in English.

 

Period available for applying

First year applications can be submitted at any time between 21 November 2022 and 31 December 2023. Second year application process will be communicated to grantees directly from the Review Committee and/or the Chief Welcoming Officer.

 

Recommendation to make a “rough draft” before using the online form

Applicants are required to provide several types of data on the online form, and will be required to use the internet continuously for an extended period in order to input data.
Therefore, for the sake of efficiency, we recommend applicants create a local or cloud-shared draft document to collect all referenced details requested by the official application form prior to entering their data in the online form.

To assist in filling the online application form, we have created a template for drafting your application, found on the Convocation website here:

Template for Creating Application Draft

Please note: only submissions made via the official online form will be considered by the review committee:

Official Application Form

 

After submitting the application 

After all application processes of the online form have been successfully completed, a notice of confirmation “Your form has been submitted” appears on the screen, along with the responses submitted. It is recommended to save that post-submission webpage as a PDF, for the applicant's records.

 

Application Process

Procedures, from applying to implementation/reporting, are as follows:

Selection

When received, applications will be examined and evaluated by the CRGP Review Committee, whose members are listed below:

Voting members

  1. The Rt. Rev. Mark Edington, Bishop-in-Charge of the Convocation, Paris, France
  2. Ms. Lois Loban Stuckenbruck, Current President of CECE Council of Advice, Munich, Germany
  3. Ms. Giulia Bonoldi, CECE Chief Welcoming Officer for Refugees and Migrants, Rome, Italy
  4. Mr. Stefan Frank, Anglican/Episcopal Church of St. Augustine of Canterbury, Wiesbaden, Germany
  5. Mr. Max Niedzwiecki, Cathedral Church of the Holy Trinity, Paris, France

Advising members

  1. Canon Sophie Plé, Financial Administrator of the Convocation, Paris, France
  2. Mr. Denis Le Moullac, Treasurer of the Convocation, Strasbourg, France
  3. Ms. Rabab Khedair, Christ Church, Clermont-Ferrand, France
Review

The CRGP review committee may make requests for clarification or amendments to the proposal within five weeks of the date the application is submitted.  All communication with the applicant will occur via email.

Announcement of Result

The CRGP review committee will provide a determination to all applicants by email within five weeks of the receipt of an initial proposal.

Reporting Requirements

Interim reports are designed to inform the Convocation on the general progress of the project. 

Grantees are asked to submit regular interim reports during each yearly funding cycle, beginning these reports immediately after the start of the project and continuing to submit each quarter until its conclusion. Each submission date is listed below.

The online form for interim reports will be found here:

Interim Report FORM: COMING SOON

Final reports are designed to enable the Convocation to learn more about the grantees’ context and strategy and for grantees to reflect on their work more in-depth.

The online form for final reports is found here:

Final Report form: COMING SOON

Interim and final reports will consist of a narrative and financial statement and, where possible, they should be accompanied by photographic material illustrating the project.

 

DEADLINES FOR SUBMITTING INTERIM AND FINAL REPORTS

Applicants are encouraged to begin by selecting project start and end dates which correspond to the best delivery of aid in the local community.

Interim reports should be submitted on a quarterly basis, whereas final reports are due after the project comes to an end. 

Regardless of project start or end date, the submissions of interim or final reports should be submitted in the following time frames.

  • September - November 2022. Deadline for submission December 15th, 2023
  • December - February 2023. Deadline for submission March 15th, 2023
  • March - May 2023. Deadline for submission June 15th, 2023
  • June - August 2023. Deadline for submission September 15th, 2023
  • September - November 2023. Deadline for submission December 15th, 2024

 

Online Materials Packet

All the material and the online forms which are needed to submit a project proposal or a report, are on the Convocation website and can be accessed through the links below.

Application Template: Budget Template (to upload): Asset Mapping Template (to upload): Bishop's Letter Template (to upload):
Draft Application Complete Budget Inventory Assets Secure Support
Official Application Form: Grant Guidelines (current page): Grant Frequently Asked Questions (FAQ): Grant Implementation & Reporting:
Submit Application Understand Process Get Help File Reports (COMING SOON)

 

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